e-Invoicing & e-VAT Reporting platform.
We are experts in e-Invoicing, electronic VAT reporting and compliance. eezi is powered by VAT IT, who has over 20 years experience in the VAT reclaim industry worldwide.
Our robust technical knowledge and tax office relations globally have allowed us to create a user-friendly cloud solution for electronic invoicing as well as electronic VAT reporting for clients.
e-Invoicing solutions and data integration
e-Reporting for VAT
Zero hassles due to our in-house developed solutions
Integration agnostic with any ERP of our clients
B2B & B2G e-invoicing.
Many countries have already introduced obligatory e-invoicing. eezi will ensure a seamless service for our clients with our in-house developed software and extensive compliance expertise.
1. Administrative procedures as a prior step to becoming an e-invoicing service provider have been completed
2. Invoice formats are regulated by government (e.g. XML, JSON)
3. The transmission of invoices differs globally, as stipulated per territory
4. Storage of invoices is required for stipulated amounts of time
How the platform works.
Our software solutions are compliant with the various e-invoicing models utilised globally and can easily be adapted as and when any legislative changes arise.
Electronic Invoicing (e-Invoicing)
Invoice Creation
Once the invoice has been created, invoice data will be ingested into the e-Invoicing system. Our software is ERP agnostic to receiving data. Invoice data will be modified into a standardized format that complies with the tax authorities.
Invoice Transmission
This can be done through various mandated methods, which can include electronic data interchange (EDI), application programming interfaces (APIs), email or web portals, dependent on the territory. eezi will also electronically retrieve invoices sent from suppliers.
Invoice Validation
Before sending the invoice, the e-Invoicing system will perform logic checks on the invoice data to validate accuracy of format and completeness. eezi will ensure compliance with tax regulations to ensure successful transmission. Where required, invoice data will be sent to tax authorities for pre-clearance validation.
Digital Signatures
To ensure the authenticity and integrity of invoices, digital signatures or other secure authentication methods may be used. This helps verify that the invoice has not been tampered with during transmission.
Archiving
The e-Invoicing system securely stores electronic invoices in compliance with legal requirements. This enables easy access to invoices for future reference or audits.
e-VAT Reporting
Data Extraction
The e-VAT Reporting system extracts relevant data from the electronic invoices stored in the e-Invoicing system. This includes details such as invoice numbers, dates, buyer/seller information, item descriptions, quantities, VAT amounts, and other necessary data for VAT calculations.
VAT Calculation
The e-VAT Reporting system automatically calculates the VAT amounts based on the extracted invoice data and the applicable VAT rates defined by tax authorities.
VAT Reporting
The system generates VAT reports in the required format specified by the tax authorities. These reports typically include details of sales, purchases, VAT collected, VAT paid, and other relevant information.
Submission to Tax Authorities
The e-VAT Reporting system electronically submits the VAT reports to the tax authorities as per the specified reporting frequency (monthly, quarterly, etc.). This can be done through dedicated portals, web services, or other prescribed methods.
Compliance Checks
The tax authorities receive the VAT reports and perform compliance checks and validations. They may verify the accuracy of the reported data, reconcile it with other filings, and conduct audits if necessary.
Communication and Notifications
The e-VAT Reporting system facilitates communication between businesses and tax authorities. It provides notifications regarding submission deadlines, acknowledgments, tax assessments, and any required actions.
Service management.
Client onboarding.
Our on-boarding is an easy-to-navigate, once-off process so that clients never have to input repeat information more than once. We will get you set up and ready to go in no time!
Client interface dashboard.
eezi has built a user-friendly dashboard for clients to engage with and find useful information about the status of invoices per country, any important updates as well as key graphics including invoice-related data and stats. Digests will be sent to relevant users to avoid unnecessary logins.
Should you need assistance, we will always have a service team readily available for you to contact.
Contact us.
Whether you are seeking to streamline your business operations, enhance your productivity, or explore new possibilities, our team is ready to partner with you every step of the way. We invite you to take the next step by contacting us today. Let us transform your vision into reality and embark on a journey of success together.
Frequently asked questions.
Common questions asked by our customers.
There are no limits to the number of users you can add to an organization.
eezi supports TOTP (Time-based One-Time Password) multi-factor authentication (MFA) for all user accounts.
Experienced bottlenecks are primarily due to administrative issues. Key issues include obtaining digital certificates and registering credentials for e-invoicing. In-country experts help expedite the process, but many aspects rely on designated providers, such as Tax Offices.
At eezi, we support multiple integration methods to speed up the process. All integration work is performed in-house by a team with extensive experience. We focus on eliminating complexities, making integration quick and seamless. eezi was built from scratch and is not based on legacy systems.
Yes, eezi can include custom fields if needed. The system is designed to be lean, starting with required fields and adding common fields for most business scenarios. Custom fields can be added during integration as an additional project.
Yes, eezi fully complies with regulations such as eIDAS (910/2014) in the EU and others mandated by tax offices. The required digital seal, token, signature, timestamp, or QR code will be provided as part of our service during onboarding.
Yes, eezi can handle any currency and accurately convert it to the local currency, following local rules when required by Tax Offices. Users can select the currency for reporting, and the appropriate conversion will be done.
Yes, all details are reported at the line item level, as required by Tax Offices.
eezi provides daily digest emails with an overview of documents sent/received, dashboards displaying volumes and values over user-selected periods, and data export functionality in CSV format.
Yes, each e-invoice is viewable as a human-readable PDF for easy reference, downloading, and sharing.
AP and AR invoices are segregated using an "invoice type" field. AR invoices are marked as "sent," while AP invoices are marked as "received." The same applies to credit notes.
- Data mismatches with the expected semantic data model. eezi proactively notifies clients of discrepancies before the Tax Office sends notifications.
- Payload request failures to the Tax Office due to technical issues.
- API delays in response or notification.
Yes, our API has a "list" function for invoices and credit notes (both AR and AP) to allow for an automated pull of these documents.
Yes, multiple users can be logged on at the same time.
Yes, user rights are configurable.
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